Adding a New Shipping Code
- Samantha Speakes (Deactivated)
To add a new shipping code select Add New Entry or F2 on your keyboard.
Key in the new shipping code that is being added to the system and then hit enter to open the description fields. Fill in the description for the new code, following the same format as previously existing codes. If the new code is to be used for shipping select Ship in the type field. Choose the appropriate Shipper or Carrier for this shipping code. If the carrier is not listed in the shipper table it can be created in central table Shipper Code (SPR). Shipper codes should be a combination of carrier and level of service.
Other options on the shipping charge maintenance screen include a residence charge, base rate per unit, base charge and override shipping location. The residence charge field can be used to include a residential address charge on orders shipped using that shipping code, this can be used to cover the residential charge that UPS and FedEx apply to non business address deliveries. Base rate per unit would be used in a scenario such as mid summer shipping to add a price per ice pack (per bottle) to the shipping charge. Ice packs can also bet setup as part numbers and added to the order detail depending on shipping company specifications. Base charge would apply a base charge per ship to line on the order, similar to the residence charge. Override shipping location is used to override the location (LOC) code on that order from what is ordinarily used based on the selected transaction code (TTX), generally used for will call shipping codes.
From this point there are two options for entering rates into the new shipping code, Bottle Size (BSZ) based charges and Package (PKG) based charges. The most common is BSZ based charges, which allows for entry of charges based on number of units and the bottle size of the unit (750, 375, 1.5, etc).
Select BSZ Based charges or F3 to enter bottle size rate charges, the most common form of shipping calculations.
The shipping charges by bottle size screen will initially be blank when creating a new shipping code. Across the top the <----Up to this number of units—> fields will be filled in with different pack sizes that are available for shipping or 1-12 units (bottles) to allow for more detailed incremental shipping charges by number of units per box. The example below shows a scenario where 1, 2, 3, 6 and 12 bottle shippers are used and shipping charges for 4 and 5 bottles are charged at the 6 bottle rate while 7-11 bottles are charged at the 12 bottle rate. If the fields were incremental up to 12 units then each additional bottle could incur additional charges, rather then jumping from the 6 bottle box rate to the 12 bottle box rate.
The Sizes (BSZ) columns is used to define what bottle size code(s) that row will reference for shipping charges.
More then one bottle size code can be used in each field. If 750ml and 375ml bottles are charged at the same shipping rate because they ship in the same box, they can be included on the same line on this screen.
Amount per unit is used to calculate a rate per unit of an item, such as non wine. This example would indicate that every time a non wine item is purchased for shipping each unit would incur a $2.00 shipping charge.
Units per pack is necessary so that the system knows when to kick over and begin recalculating shipping charges based on the number of boxes that shipment will end up in. In this example 750ml and 375ml bottles are packed together and the MAXIMUM number of bottles that can be in a pack(box) are 12. That indicates to the system that when the bottle count for those bottles sizes in a particular ship to line is more then 12 to circle back and begin calculating charges from 1 unit for a new second shipping pack (box). Shipping charges for an 18 bottle purchase would be $180.00, $120 for the first 12 pack and $60 for the second 6 pack.
