Introduction

1099's are created in the AP TNM menu. This process will create 1099's for any vendors selected, who do not have "NO" in the 1099 field in their vendor master file. There are options for the AP9 table for what type of income it is. This field defines which box the income will be posted into when printing the 1099's using the 1099-MISC forms.

Step #1 - EWA, Erase Work Areas

This will clear data from the previous printing. This must be streamed or the prior data will be added into your current year's processing.

Step #2 - CDL, Collect 1099 data and load work areas

This will collect the data , create the batch for your current 1099's, and generate a detailed report which itemizes information collected in your batch. This report will show information for vendors even if they fall below your minimum dollar amount entered on the screen, but those vendors will not be in the actual batch.

You have the option here of selecting vendors by number or category, as well as establishing dollar limits. Leaving this section blank will select all vendors who match the criteria listed.

Resulting report:

Step #3 - CRD, Correct/Refine 1099 data

This is where you edit the batch you created with collect 1099 data menu option, CDL. You can add a vendor, edit the amount to report, edit the recipient information or you can delete entry from the batch. AMS will create a batch id for you, do not change this or you will be adding a new batch and can possibly add duplicates.

This is the Batch header information:

This is a detail screen for the first vendor:

To navigate within the batch use the function keys (F6 for next entry, and F5 for previous entry)

If you have duplicate vendors that need to receive one 1099 you would manually consolidate their information here. You would delete the information for one of the vendors (ALT-J then ENTER-ENTER) then manually enter the total amount you want to report to the remaining vendor.

Step #4 - PEL, Print edit list

Print edit list. You must print your edit list before the system will generate the forms.

Resulting report, this will show all vendors in the batch:

Step #5 - PPF, Print 1099 data on pre-printed forms

This creates the information to be printed on the official governmental form. You can purchase the forms from an office supply store or download from the government website.

Then print the created file on the form

Other notes:

Company information is stored in SYA CTL-CMM, System Administration, sub-system controls, change company master.

You can re-print the forms as often as you need to, as long as you have not erased your work area, or re-run CRD.

We do not print the 1096 annual summary and transmittal form. You will need fill this out by hand or use a typewriter.