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Introduction

This screen is to match off Debits to their appropriate Credits. If you do not do this, they will continue to show up on the AP aging and will print on the checks with the next check run that includes that vendor.


Do you have an invoice that was entered incorrectly and cannot be changed with a Invoice Change Batch? If so, you would first enter an offsetting invoice via Enter Invoices and/or Manual Checks. Once your invoice is entered you can use this menu option to offset the two and take them off your open invoice and aging reports.

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Where Is It Found
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titleWhere to find it
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Features
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Feature Setup & Control
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Feature Overview & Examples
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Match equal offsetting invoices Menu APIDM Option MEO
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Match Equal Offsetting Invoices
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Enter the Vendor number, or if you do not know it you can use the drop-down arrow to utilize the search. Then enter the as of date you want used as the effective date for the offset.
Press ENTER and enter all of the appropriate invoice number(s). These entries MUST equal $0.00.
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Note: You cannot apply a credit to partially clear an invoice. It has to be the whole invoice.
Press F1 Accept/Update.
If you have more invoices you need to offset please continue entry. Once you are done you will EXIT the screen and a single report will generate with all transactions entered.
Example
Successful Offset:
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Error - Invoices do not total $0.00
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