Maintain Tender Type to GL Account Xref (PSFMM MCR)
Introduction
When transactions (orders) are generated in the touchscreen, front and back-office registers, the cash generated from those sales needs to be mapped to the proper account in the General Ledger.
The Maintain Tender to GL Account Cross Reference table houses those mappings along with a few special tender type mappings. The mapping of tender types, cash, check, Visa/Mastercard, American Express, etc., can be Tasting Room and/or register specific.
- If you are running multiple companies in one instance of AMS and you are using the Tasting Room Code to control which company the transaction was for you will map the entries in this table based on Tasting Room Code.
- If you have only one Tasting Room in your company or all of the dollars captured from multiple tasting rooms pass through the same cash accounts in your General Ledger then you can use * in place of a Tasting Room Code to signify a wild card. The system will use the mappings found with a * for all transactions unless there is a specific coded entry and then it will use the coded entry over the wildcard entry. Mappings are entered for each tender type set up in your tender type table, that room/register (or wild card) combination will be allowed to use.
Where Is It Found
The following screen (menu PSFMM, option MCR) is used to define where tenders and the listed miscellaneous items post.
Once you have filled in the Room, register, tender type combination hit enter and the GL account and over/short fields will open up. Fill in the account that you want to be debited for cash and the account you would like to be debit/credited for over/short cash entries. Then hit enter to save.
Miscellaneous codes
There are also hard-coded, miscellaneous, outlined in the above screenshot. These miscellaneous codes will also need to be mapped so that the types of entries they reference are properly mapped to the General Ledger.
$T - Sales Tax Collected
$S - Revenue from shipping charges
$I - Liability created by partially tendering an order
$L - Liability created by fully tendering an order but not shipping or giving the goods to the customer (optional)
$F - Liability created by tendering a Future
$R - Liability created by tendering a reservation thru EVM
$P - Tip Collected (If Touchscreen program is set up to accept Tips on PS orders)